Travel Approval Request Form

Please enter the traveler's name here

You must provide the traveler's name

Please provide the full name of the traveler (last, first)

Enter traveler's Social Security Number Here. If the traveler does not have an SSN, use his/her passport/visa number instead

I need the SSN or passport number for this traveler

Enter traveler's email address, please

I need the email address for this traveler

Please indicate whether the traveler is an employee of the University of Maryland or not

I need to know if the traveler is a University employee or not

Please indicate whether the traveler is affiliated with the University of Maryland

I need to know if the traveler is affiliated with University or not

Please select the traveler's department.

I need to know the traveler's department

If you are completing form for the traveler other than yourself, please enter your name here. Otherwise, you may leave it blank.

Enter a phone number where the traveler or the traveler's contact person can be reached.

Without a phone number, I won't be able to contact you. So fill this one out just in case.

Enter an email address where the traveler or the traveler's contact person can be reached.

A valid email address is required

Please indicate the travel agency that you have selected. If you have chosen "other", you must specify.

You did not indicate the travel agency that you have chosen

So you have chosen "Other". You must tell me the agency's name

Where your travel originates.

Please take a moment to let me know where you are leaving from

Where you are going? Be sure to include the name of the state (and country if outside US).

Please fill this one out. I really need to know where you are headed.

Please indicate the category to which your travel belongs.

In-State travel is travel between points within Maryland, DC, Northern Virginia and Delaware. See FAQ for more info.

Please indicate the category to which your travel belongs.

When you are leaving?

Please provide a valid date

When you are coming back?

This is not a valid date

Your return date is earlier than your departure date - Please check!

Be specific. Name of meeting, title of paper, etc. For a conference or convention, please provide the name of the event.

I can't let you go without knowing what you are going to do there. Fill this one out.

For events, please
email the contract(s) to
bsossmartcenter@umd.edu
and reference this
TAR request.

In the email or the
Optional Message box
on the next page,
please include:

• Number of
attendees anticipated

• Any specific
budgetary information

• Vendor contact
information
(name, email, phone)

• Cardholder who
will arrange
payment for event
(Smart Center or
departmental card)

Indicate your means of travel. If "air" is selected, you must specify the airline's name.
*Note: Foreign Travel on federal funds must utilize U.S.A. airlines in comliance with the "Fly America Act" and requires prior approval from funding agency. This approval should be on file with ORAA.

You are not going to travel on foot, are you. Tell me how you are going to get there.

So you are flying there. Which airline is it?

7-digit KFS Number. If you do not have one, please contact your business office. Note: This number MUST be 7 digits. If you are given a 9-digit number, reduce it to 7 digits by removing the starting "01-"

I need your KFS number. If you don't have one, contact your business office, please

This KFS number is invalid. I am not going to let you get away with it, hee hee

Please include Airfare here

Invalid number for airfare, digits and decimal only, please (no commas)

May include: Rail/Bus fare, etc.

Invalid number for rail/bus fare, digits and decimal only, please (no commas)

Cost for hotel, motel etc.

Invalid number for Lodging

Conference Fee

Invalid number for conference fee

Local Hosting / Catering

Invalid number for local hosting / catering

What are your expected costs for tolls, taxis etc.?

Invalid number for ground transport

Vehicle Rental

Invalid number for vehicle rental

Parking Costs

Invalid number for parking costs

Personal Car Mileage

Invalid number for car mileage

Expected Communication Charges

Invalid number for communications

Other fee, please specify on next page.

Invalid number or other expenses

You must tell me what these dollars are for, please

Would you like to include per diem meal rates into your budget. If you would like foreign per diem please indicate so in comments section on the next page.

You must make a choice for domestic meal expenses, please

I have calculated the total for you.